Use the following checklist if you are creating a student enrolment contract for an approved program that begins on or after September 1, 2021 and is not an employer-provided program.
For programs that do not require approval, please see the Student Enrolment Contract – Program that Does Not Require Approval – Sample.
Why use the checklist?
When completed, the checklist will ensure all required components of the contract have been included and will assist PTIB in its review of each contract submitted.
How to use the checklist?
The checklist should be marked to show the page numbers on which each item listed below appears in the accompanying student enrolment contract. The student enrolment contract should then be marked to correspond to the item numbers on the checklist. The student enrolment contract must include all required items and may include additional items if needed.
What requirements are not included in the checklist?
Item | Things to Include | Page Number |
---|---|---|
Institution Information | ||
1 | Full (legal) name and, if different, operating name | |
2 | Mailing address, telephone number, email address and, if applicable, fax number for the location where the institution provides the program being contracted for | |
3 | Whether the institution holds a registration, interim designation or designation certificate | |
Student Information | ||
4 | Full legal name and, if applicable, usual first name | |
5 | Personal Education Number, if available | |
6 | Mailing address, telephone number and email address | |
7 | Mailing address in Canada for international students, if available and different from above | |
8 | Whether the student is an international student (though not a contract requirement, this information must be provided in student data reports and is therefore a suggested inclusion) | |
9 | Date of birth | |
10 | Gender | |
11 | (Optional) Voluntary disclosure: whether student is an Indigenous person and if so, First Nations/ Métis/Inuit; and/or whether student has disability | |
Program Information | ||
12 | Program title | |
13 | Number of hours of instruction provided during the contract term | |
14 | Number of weeks of instruction during the program | |
15 | Start and end date of the program or part of the program provided during the contract term | |
16 | Credential granted upon completion | |
17 | Method of delivery | |
18 | Language of instruction | |
19 | Required course materials and technological resources not provided, if applicable | |
20 | Admission requirements | |
21 | Program outline | |
22 | Information about the work experience component, if applicable | |
23 | Regulator’s requirements for employment in the career occupation, if applicable | |
Tuition And Fees | ||
24 | Amount of tuition payable during the contract term | |
25 | List of all administrative, application, assessment and course material fees | |
26 | List of any other mandatory fees the institution may require a student to pay other than in respect of an approved program | |
27 | Method of payment by which the student must pay tuition and other fees | |
Policies And Signatures | ||
28 | Tuition refund policy | |
29 | This institution is certified by the Private Training Institutions Branch (PTIB) of the Ministry of Advanced Education and Skills Training. Certified institutions must comply with regulatory requirements relating to, among other things, student enrolment contracts, tuition refunds and instructor qualifications. For more information about PTIB, go to www.privatetraininginstitutions.gov.bc.ca. | |
30 | Statement: “Please be advised that under section 61 of the Private Training Act, the Registrar is authorized to collect, use and disclose personal information in accordance with the Registrar’s regulatory duties under that Act. Accordingly, this institution is authorized to disclose your personal information to the Registrar for regulatory purposes. | |
31 | Statement: “I consent to the sharing, in accordance with applicable Provincial privacy legislation, of my enrolment and reporting information between [name of institution] and Immigration, Refugees and Citizenship Canada, as necessary, for the purposes of the International Student Program.” | |
32 | Statement of student rights | |
33 | Signature of student or, if under the age of 19, their parent or legal guardian | |
34 | Signature of person with legal authority to act on behalf of the institution | |
35 | Date signed |
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